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Recurring Payments

This feature is used to set up payments that need to be generated on a regular basis. Recurring Payments is available on the Company, Property, Contact and Main Payments list levels (not on an Investor level).

Note: This feature must be enabled by a Logican Admin user.

  1. Go to the main Payments/Receipts list
  2. There is a Recurring Payments sub-tab, click on it
  3. Click New

New Recurring Payment window opens

  1. A Payment Type must be selected.\ Only BACS or Bank Payment Out options are available for the Payment Type.
  2. A Company must be selected
  3. Contact\ This may be left blank to allow for the possibility to set up recurring bank payments where no Contact is necessary.
  4. A Bank Account must be selected
  5. Generate Remittance Advice tick-box\ When this is ticked, a Remittance Advice email is generated when the payment is allocated against an Invoice.
  6. Start Date\ This is automatically set to today's date but can be changed to any date the Recurring Payments should start from.
  7. End Date\ This can be left blank to generate the Recurring Payment indefinitely.
  8. Frequency\ A frequency must be selected. A list of all frequencies that are available for actions are available for selection here.\ This sets how frequently the Recurring Payment will be scheduled for (e.g. monthly)
  9. Days in Advance\ The Recurring Payment To-dos will be generated, the number of days in advance specified here, before the date the payment is for.

  1. Add Line Item\ Set the Property, Unit, Nominal Account, Narrative and Amount for the Recurring Payment.\ Multiple Line Items may be added here.
  2. Click OK to save

  1. The Recurring Payment is now saved and added to the Recurring Payments list\ The list view is expandable. Clicking to expand shows the Line item details of the Recurring Payment.

  1. Go to the To-Do list
  2. The To-Do's generated by the Recurring Payments will be listed here.
  3. Running the individual To-Do creates a Payment for that period with the data from the Recurring Payment.

  1. It is possible to Edit an existing Recurring Payment\ Changes made will apply to To-Do's that have not yet been run.\ If the End Date is changed to an earlier date, any To-Do that is no longer relevant will be removed from the To-Do list.
  2. It is possible to Delete an existing Recurring Payment\ Any To-Do related to the Recurring Payment that has not yet been run is deleted when the Recurring Payment is deleted.
  3. It is possible to Export the list of Recurring Payments\ Any column filters that are applied to the list when exporting will apply to the export as well.